💼 About This Role

You'll act as the operational backbone for senior leadership at a fast-growing AI company, managing calendars and coordinating across time zones. Your core impact is ensuring nothing slips, allowing leaders to focus on strategic priorities. This high-trust role thrives in a dynamic environment with opportunities to automate and streamline work using AI tools.

🎯 What You'll Do

• Manage complex, fast-moving calendars across multiple time zones.
• Handle sensitive matters with discretion as a trusted partner.
• Coordinate seamlessly with internal stakeholders and external partners.
• Anticipate needs, manage follow-ups, and flag conflicts.

📋 Requirements

• Proven experience supporting senior leaders in a fast-moving environment.
• Strong organizational skills with ability to manage competing priorities.
• Exceptional written and verbal communication skills.
• High emotional intelligence and discretion with sensitive information.

✨ Nice to Have

• Fluency with AI tools like Claude or ChatGPT.
• Experience coordinating with other Executive Assistants across an organization.
• Comfort supporting a wider team beyond a single individual.

🎁 Benefits & Perks

• 📚 Learning & development: Annual discretionary stipend.
• ✈️ Social travel: Annual discretionary stipend to meet colleagues.
• 🌍 Annual company offsite: Past locations include Croatia and Italy.
• 🏢 Co-working: Monthly stipend if not near a main hub.
• 🧬 Innovative culture: Be part of defining AI's future.

📨 Hiring Process

Estimated timeline: 2-3 weeks · AI estimate

1. 1Recruiter Screen· 30 min
2. 2Hiring Manager Interview· 45 min
3. 3Offer· 1 week

🚩 Heads Up

• Role requires 40% travel but listed as remote globally – potential work-life balance concern.
• No salary range provided, implying potential underpayment.
• Vague 'high personal standards' requirement without measurable criteria.