💼 About This Role

You'll join the Communications team at Nebius, supporting daily operations with vendor and contract management, event organization, executive assistance, and operational tasks. You'll act as a trusted coordinator ensuring smooth workflows across departments. This role offers the chance to leverage AI tools to streamline administrative processes.

🎯 What You'll Do

• Own vendor management end-to-end, including selection, contracting, and invoices.
• Plan and deliver team events from concept through logistics and execution.
• Maintain shared drives, workspaces, and documentation for easy access.
• Provide PA support including travel booking and calendar management.

📋 Requirements

• Bachelor's degree in Business Administration, Communications, or related field.
• 1-3 years experience as a team assistant or similar role.
• Previous experience in a fast-paced, cross-functional team environment.
• Fluency in English (written and verbal).

✨ Nice to Have

• Exposure to vendor management, contracting, or event coordination.
• Familiarity with AI tools for process improvement.

🎁 Benefits & Perks

• 📈 Career growth and learning opportunities
• ⚖️ Flexibility and work-life balance
• 🤝 Collaborative culture and international environment
• 💡 Impactful AI projects

📨 Hiring Process

Estimated timeline: 2-4 weeks · AI estimate

1. 1Recruiter phone screen· 30 min
2. 2Hiring manager interview· 45 min
3. 3Team interview· 45 min