Description

Join AlphaSights as a Workplace Experience Coordinator in Dubai, where you'll ensure smooth office operations and create a welcoming environment for employees and visitors. You'll handle front desk duties, manage office supplies, coordinate events, and oversee contractors, all while contributing to a fast-growing global company.

Requirements

• 0-1 years of experience in administration, office management, hospitality, or facilities coordination.
• Proactive, forward-thinking and detail-oriented approach with excellent problem solving skills.
• Ability to handle multiple tasks simultaneously, think on your feet and remain calm under pressure.
• Strong interpersonal and communication skills, with the ability to build positive working relationships with our stakeholders.
• Demonstrated ability to manage ambiguity, handle various stakeholders, prioritisation.
• Able to thrive in high-pressure environments.
• Excellent written and verbal communication.
• Fluency in English is essential.

Responsibilities

• Front of House and reception desk operational duties during core business hours.
• Provide exceptional hospitality service and professionalism to all stakeholders, employees and visitors.
• Maintain office efficiency by coordinating incoming calls, managing inbound and outbound mail, coordinating couriers and handling packages.
• Procure all office supplies, make payments and ensure items are received.
• Manage inventory of office supplies and kitchen consumables, ensuring accurate par levels for weekly ordering whilst being mindful of costs.
• Assist with the setup, breakdown, and clean-up of company parties and events, including furniture reconfiguration.
• Conduct routine facilities inspections, seeking deficiencies with furniture, equipment or appliances and remedying as appropriate.
• Oversee our cleaning and maintenance contractors, and proactively logging jobs for them to complete.
• Responsible for overall office tidiness and organisation to ensure the office remains aesthetically pleasing and a welcoming environment.
• Arranging catering for in-office events.
• Overseeing all catering in-office, including the coffee machine maintenance and all F&B supplies.
• Coordination of in-house and off-site activities, office-wide socials, and celebrations. This includes our annual holiday party and Firm weekend, from inception to execution.