Tech Stack

Description

Join Johnson Barrow as an Executive Assistant supporting our Executive Leadership Team. You will manage calendars, travel, and communications for the VP of Sales, VP of Operations, and Managing Partner, coordinate meetings, and handle sensitive information in a fast-paced commercial HVAC environment. Your organizational skills and discretion will directly contribute to the effectiveness of our leadership.

Requirements

• 3+ years of experience as an Executive Assistant or in a senior administrative support role
• Proven ability to support multiple senior leaders simultaneously
• Exceptional organizational, time management, and multitasking skills
• Strong written and verbal communication abilities
• High level of professionalism, discretion, and confidentiality
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Teams and CRM systems preferred
• Ability to work independently, anticipate leadership needs, and proactively solve problems
• Strong attention to detail and follow-through

Responsibilities

• Provide high-level administrative support to the VP of Sales, VP of Operations, and Managing Partner, including complex calendar management, scheduling, and coordination across multiple leaders
• Manage travel arrangements, itineraries, and expense reporting for assigned executives
• Prepare, review, and edit correspondence, presentations, reports, and executive-level documents
• Serve as a key liaison between leadership and internal teams, customers, manufacturers, and external partners
• Manage and prioritize incoming communications, ensuring timely responses and appropriate escalation
• Coordinate leadership meetings, sales meetings, and operational reviews, including agenda preparation, note-taking, and follow-up on action items
• Assist with project coordination related to sales initiatives, operational priorities, and strategic planning efforts
• Help align schedules and priorities between sales and operations leadership to support efficient decision-making
• Maintain organized digital and physical filing systems, including contracts and confidential documents
• Handle sensitive and confidential information with professionalism and discretion
• Support special projects and provide general administrative support as needed