Tech Stack

Description

You will act as onsite lead for all operational aspects of our new San Francisco office, from managing supplies and greeting visitors to organizing events and supporting the team. This is your chance to play a key role in shaping a vibrant workplace while helping us transform the wealth management industry.

Requirements

• 1+ years of relevant experience as a receptionist, office/facilities coordinator, administrative assistant, or similar customer service-oriented role.
• 1+ years of facilities or reception experience.
• Excellent interpersonal communication and writing skills.
• Self-starter/proactive: works with a sense of urgency and handles self with minimal supervision; “no job too small” attitude.
• Proficiency in Google Workspace G Suite.
• Strong problem-solving skills and the ability to work independently.
• Knowledge of administrative and clerical procedures.
• Detail-oriented.
• Tech-savvy.
• Must be willing to work assigned hours.
• Technical aptitude.
• Ownership.
• Superb communication.
• Resilience.
• Assurance.
• Creative problem solving.

Responsibilities

• Act as onsite lead for all operational aspects of the San Francisco office, including supplies, mail, printers, snacks, water, etc.
• Man the reception desk, greet employees, visitors, guests, and escort them to the appropriate location, following proper security procedures.
• Maintain a clean and organized office environment ensuring conference rooms, kitchen/break room, and reception area stay orderly and presentable.
• Receive mail, documents, packages, and courier deliveries and deliver or distribute items/assist with outgoing mail, maintaining supplies for the office.
• Administer building access (guest access) following standard security and onboarding/offboarding processes.
• Maintain office and kitchen supply inventory, anticipate needs, and place orders as necessary.
• Work with IT to ensure workstation equipment is ready for employee use.
• Assist with other administrative duties as requested, including ensuring readiness for high-level in-office meetings or meeting catering.
• Handle on-site team events and office catering.
• Help organize social events for the community hub and fun activities for the team at the office.